Leave banks
Vacation, sick and comp time with accruals and a ledger. Split one request across banks.
The schedule your department actually runs on
Build the day, see the week, fill open shifts and overtime, manage leave and certifications, and close payroll in one system that every officer carries on their phone. Built by an active police officer.
1001Adams, J#1104
1002OpenBrooks, K#1112
1003Bennett, T#1105
1004Diaz, M#1107
The schedule builder filling a short shift · fictional records
Everything a department needs to staff a day, in one system
Six parts that write to the same schedule and the same audit log, so what was planned, changed, worked and paid stays connected.
Builder, week view, rotations
Standing assignments fill the calendar ahead. Supervisors drag the day’s changes into place with every rule checked.
Open shifts and the overtime list
Short shifts surface on their own. Post them for sign-up or offer overtime in your agency’s order, with the record kept.
Leave, trades and approvals
Requests from the phone, decided with coverage in view. Banks are deducted once, and supervisors can enter time for their people.
Court, subpoenas, off-duty jobs
Court on the same calendar as the shift, subpoenas with the officer’s answer, paid details kept off department payroll.
Records, certifications, training
Service dates, rank history, contact details, certification reminders with a photo of the card, training hours by course.
Worked time to a payroll CSV
Hours attested, reviewed and approved, then exported in your own pay codes and payroll identifiers.
Police, 911 dispatch, fire and EMS on one deployment
A patrol squad schedules officers into cars. A 911 center staffs console positions. Fire and EMS ride apparatus and units. The screens are the same; the words match the unit.
Patrol squads, cars and specialty units
Assign officers to cars, pair trainees with their FTO, and keep detectives, K-9 and command staff on their own schedules. Court and subpoenas land on the officer’s calendar.
- People
- Officers
- Staffed on
- Cars
- Trainer
- FTO
A builder that checks the rules as you go
Standing assignments and rotations fill the calendar ahead, so the builder is for the day’s changes. Drag a person onto a seat, move them between seats, or back to not scheduled. On a phone, tap the person and then the seat.
- Drag people onto cars, positions, apparatus or units
- Leave, rest and overlaps checked before it saves
- A short shift turns red the moment it happens
Every shift, seat by seat, Sunday to Saturday
Anyone can look at any unit’s week. Supervisors click a day to open it in the builder; everyone else sees who is working.
- Open seats and short days flagged in the grid
- Sign up for a posted open shift from the week
- Print it for the wall
Service, certifications and training on one record
Each profile keeps hire and seniority dates, promotions, certifications, training and contact details in one place. People get a reminder before a certification lapses, and supervisors see who is due.
- Service, seniority and rank history
- Certification reminders at 60, 30 and 7 days
- A photo of the card attached to the record
- Training hours by year and course
The whiteboard, the call list and the stack of slips
All of it in the price, with a record of every decision.
Shift trades
Two people agree to swap; a supervisor approves with coverage in view.
Overtime call list
Offers in your order. Who was asked, who answered and when is kept.
Off-duty jobs
Paid details on the calendar with the job and location, off department payroll.
Court and subpoenas
Beside the shift, with the officer’s answer and any overlap flagged.
Open shifts
Posted to the units who can work them; people sign up from their phone.
Messages
Unit-wide messages that must be acknowledged, with who has read them.
Green sheet
The planning period reviewed, published and printed.
Employees use it from their own phones
Scheduling Concepts installs to the home screen like an app. People see their next shift, request leave, answer a subpoena, sign up for an open shift and acknowledge messages without a desktop.
- Installs from the browser on iPhone and Android
- Push notifications, plus text alerts through your agency’s SMS provider
- Texts never carry names, shifts or reasons
Assignments are checked before they are saved
Every assignment is checked for overlapping shifts, approved leave and too little rest. Supervisors review warnings before they proceed; blocking rules stop the assignment. Every change and approval is written to an audit log the application cannot edit.
How scheduling works- No overlapping shiftPass
- 8 h rest since last shift · agency minimum 10 hWarning
- Approved leave on Thu Sep 24Blocked
Warnings can be reviewed and acknowledged. Blocking rules stop the assignment.
Each person sees their part of the schedule
Officers, dispatchers, firefighters, medics
- The next shift, two weeks or the month
- Leave, court and assignments on one calendar
- Time-off requests and trades from the phone
- Balances, certifications and training
Supervisors
- Build the day for the units they lead
- Enter time for their officers, approved as they go
- Approve any officer’s request with coverage in view
- Post open shifts and offer overtime in order
Administrators
- Units, types of work, shifts and minimums
- Rotations, positions and staffing rules
- Accruals, pay codes and the payroll export
- Roles, unit access and the audit log
Three weeks from first look to first shift
- 1
See it with fictional records
A 30-minute walkthrough of a demo police department and 911 center, focused on how your agency schedules. No roster needed.
- 2
Set up your structure
Your units and their type of work, shift templates, minimums, positions and rotations. People, balances and certifications come in from CSV.
- 3
Invite everyone
Each person activates their own account from a single-use invitation and adds the app to their phone. Supervisors build the first day.
“The people who keep a department staffed deserve better tools than a whiteboard and a spreadsheet. I’m building the system I wanted on my own shift.”
Cory StuperFounder · Active law enforcement
Our storySecurity
What is in place today, what is not yet, and what happens before an agency’s data is loaded.
In place
- Encrypted in transit and at rest
- US hosting on SOC 2 Type II audited infrastructure (Vercel, Supabase)
- Role and unit permissions, single-use invitations
- Optional authenticator sign-in; rate-limited sign-in
- Audit log protected from edits
Not yet in place
- Our own independent security assessment
- Single sign-on
- Agency-wide mandatory MFA
- Tested backup and restore on paid hosting plans
Before your data
- We review your security requirements together
- No CJIS or SOC 2 claims of our own
- Demos use fictional records only
Frequently asked questions
Something else? Talk with us
No. Scheduling Concepts handles scheduling and workforce management. It works alongside computer-aided dispatch, records management and evidence systems, and does not connect to them.
Yes. Each unit has a type of work, and people see their own wording: officers and cars, dispatchers and positions, firefighters and apparatus, medics and units. Leave, overtime, open shifts and payroll work the same for everyone.
Administrators define rotations by cycle length and working days, then assign each person a shift, a seat and a rotation. The schedule fills ahead from those standing assignments, and supervisors change a single day in the builder.
$7 per scheduled person per month, billed annually, with every feature included. Supervisor and administrator accounts are free. The pricing page has the calculator and the details.
Today it exports a CSV using your agency’s pay codes and payroll identifiers. Direct delivery to ADP and Workday is built but not yet validated against a live vendor account, so we don’t count it as an integration yet.
Not ourselves. Scheduling Concepts runs on Vercel and Supabase, whose infrastructure is independently audited for SOC 2 Type II, but that is their audit, not ours, and we make no CJIS or SOC 2 claim of our own. Before any real personnel data is used, we work through your agency’s security and deployment requirements with you.
No. Demos use fictional records. We can talk through your structure without personnel records or operational details.
See it on a real schedule
A 30-minute walkthrough with a fictional police department and 911 center. Bring the people who build your schedule; no personnel data is needed.